Job Description

Project-Related Responsibilities

As a Project Secretary, your key duties will encompass a range of project-specific tasks:

• Handling Legal Documents: You’ll be responsible for receiving and organizing all legal documents pertinent to the project.
• Managing Economic Contracts: This includes receiving and tracking all economic contracts related to the project.
• Payment and Delivery Monitoring: You’ll monitor payment schedules and delivery timelines to ensure the timely supply of goods for the project.
• Tracking Outgoing Contract Payments: This involves keeping tabs on the progress of outgoing contract payments and assisting in gathering necessary documentation for settlement.
• Central Point for Advance Payments and Settlements: You’ll act as the primary contact for all matters concerning advance payments and settlements for projects.

Inter-departmental Coordination

Effective collaboration with other departments is crucial for this role:

• Cross-Departmental Collaboration: You’ll work closely with various departments to ensure seamless execution of project-related tasks.
• Procurement Updates: Regularly update the purchasing department on the status of goods and supplies.
• Accounting Interaction: Liaise with the accounting department regarding advance payments and disbursements to subcontractors, ensuring project timelines are met.

Job Requirements

Qualifications for Project Secretary

To excel in the Project Secretary role, candidates should possess the following:

Education:

• A Bachelor’s degree in Economics, International Business, or a related field.
• Preference will be given to graduates from universities such as Foreign Trade University, National Economics University, Thuong Mai University, or University of Transport and Communications.
• Proficiency in English or Russian (all four skills) is essential.

Skills

• Ability to work with and prepare documents in English.
• Strong analytical, reporting, and teamwork skills.
• Excellent planning abilities.
• Proficiency in document management and control.
• Strong computer literacy in office software.

Personal Attributes

• Good health, able to handle work pressure, and adaptable to various tasks.

Benefits

Competitive salary based on individual capability.

• 13th-month salary bonus.
• Performance-based Tet (Lunar New Year) bonus.
• Holiday bonuses for April 30th, September 2nd, and January 1st.
• Allowances as per labor law (Children’s Day, Mid-Autumn Festival, Marriage, Maternity).
• Health and social insurance coverage.
• A young, friendly, and innovative work environment.
• Support for professional and technical training during the probation period.
• Opportunities to learn and explore new professional requirements.

Application profile

• National ID Card
• Curriculum Vitae (CV) or Resume
• Application Form
• Academic Transcript (if applicable)
• Relevant Diplomas and Certificates

Contact information

• Tel: 0243 987 6236
• E-mail: tuyendung@vtechco.com
• Website: vtechco.com
• Address: 2nd Floor, Tower B Packexim 1 Building – Alley 15 An Duong Vuong Street, Phu Thuong Ward, Tay Ho District, Hanoi.
• Working Hours:  Business hours (8:00 AM – 12:00 PM / 1:00 PM – 5:00 PM)